You are helping to organize a benefit auction to raise money for families who lost their homes in a natural disaster. The information for the auction is currently stored in an Excel spreadsheet, but you have volunteered to import it to Access. You will create a database that will store the data from Excel in an Access database. You will create a form to manage the data-entry process. You also create two reports: one that lists the items collected in each category and one for labels so you can send the donors a thank-you letter after the auction. Start Access. Open the downloaded Access file named Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files. Open the in Design view. Change the ID Field Name to . Add a second field named . Accept as the data type for the Description field and change the field size to . Enter the remaining field names in the table (in this order): , , , , , and then . Change the data type of the DateOfDonation field to and the Price field to . Accept as the data type for the remaining fields. Open Excel, and then open the file . Examine the length of the Category, DonorAddress1, and DonorAddress2 columns. Return to Access. Change the field size for the to , to , and to . Save the table, and switch to Datasheet view. Copy and paste the 26 rows from the Excel spreadsheet into the Items table. AutoFit all of the column widths so all data is visible. Save and close the table. Verify that the Items table is selected in the Navigation Pane. Create a new form using the Form tool. Select all of the fields and labels in the Detail section of the form. Change the layout of the form to a Tabular Layout. With all of the fields selected, switch to Design view and use the
Property Sheet to set their widths to . Change the width of the ItemID, Category, and Price columns to . Add conditional formatting so that each Price that is has a font color of (in the first row, under Standard Colors). ( : Search in the box). Save the form as . Switch to Form view and create a new record. Enter as the Description; as the DateOfDonation; as the Category; as the Price; as the DonorName; as the DonorAddress1; and as the DonorAddress2. Add a sort to the form, so the lowest priced items display first. Save and close the form. Select the in the Navigation Pane and create a report using the Report Wizard. Include all fields except the two donor address fields, group by Category, include the Sum of Price as a Summary Option, accept the default layout, and then save the report . Switch to Layout view. Resize the so that the left edge of the control aligns with the left edge of the column label. Select the and and increase the width to . Select any value in the and drag the left edge of the controls to the right to decrease the width of the column. Preview the report to verify the column widths are correct. Switch to Layout view, and then sort the report so the least expensive item is displayed first in each group. Save and close the report. Select the in the Navigation Pane. Create mailing labels based on the Avery 5660 template. (nt: Search in the box and then click the tool in the results.) Place on the first line, on the second line, and on the third line. Sort the labels by . Name the report . After you create the labels, display them in Print Preview mode to verify that all values will fit onto the label template. Close the label report. Close all database objects. Close the database and then exit Access. Submit the database as directed.